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Call for Workshops

FINAL JOINT CALL for Workshop Proposals: ACL/EACL/EMNLP 2017
  • Proposal Submission Deadline: Sep 30, 2016
  • Notification of Acceptance: Nov 1, 2016
The Association for Computational Linguistics (ACL), the European Chapter of the Association for Computational Linguistics (EACL), and the Conference on Empirical Methods in Natural Language Processing (EMNLP) invite proposals for workshops to be held in conjunction with ACL 2017, EACL 2017, or EMNLP 2017.

We solicit proposals on any topic of interest to the ACL communities. Workshops will be held at one of the following conference venues: EACL 2017 is the Annual Meeting of the European Chapter of the Association for Computational Linguistics. It will be held in Valencia, Spain, April 3-7, 2017.

The dates for the EACL workshops will be April 3-4: http://eacl2017.org. ACL 2017 is the 55th Annual Meeting of the Association for Computational Linguistics. It will be held in Vancouver, Canada, July 30 - August 4, 2017.

The dates for the ACL workshops will be Aug 3-4. EMNLP 2017 is the SIGDAT conference on Empirical Methods for Natural Language Processing. It will be held in the Fall of 2017.

Exact details on dates and venue will be announced later.

SUBMISSION INFORMATION

Proposals should be submitted as PDF documents. Note that submissions should essentially be ready to be turned into a Call for Workshop Papers within one week of notification (see Timelines below). The proposals need to contain:

  • A title and brief (2-page max) description of the workshop topic and content.
  • The names, affiliations, and email addresses of the organizers, with one-paragraph statements of their research interests and areas of expertise.
  • A list of Programme Committee members, with an indication of which members have already agreed. It is highly desirable for proposals to have at least 75% of the Programme Committee reviewers confirmed at the time of the submission. Organizers should do their best to estimate the number of submissions (especially for recurring workshops) in order to (a) ensure a sufficient number of reviewers so that each paper receives 3 reviews, and (b) anticipate that no one is committed to reviewing more than 2 papers. This practice is likely to ensure on-time, and more thorough and thoughtful reviews.
  • A list of invited speakers, if applicable, with an indication of which ones have already agreed and which are indicative.
  • An estimate of the number of attendees.
  • A description of any shared tasks associated with the workshop.
  • A description of special requirements and technical needs.
  • The preferred venue (EACL/ACL/EMNLP), if any.
  • If the workshop has been held before, a note specifying where the workshop was held, how many submissions the workshop received and how many papers were accepted (also specify if they were not regular papers, e.g. shared task system description papers).
In addition, you will need to specify the following information when you submit in the START System (not in the PDF proposal):

  • A very brief advertisement or tagline for the workshop, up to 140 characters, that highlights any key information you wish prospective attendees to know, and which would be suitable to be put onto a web-based survey (see below).
  • A URL for the workshop website which will be shown in the web-based survey.
  • A list of organizers' names which will be shown in the web-based survey.
The proposals should be submitted no later than September 30, 11:59 PM Samoa Standard Time (SST) (UTC/GMT-11). Submission is electronic, using the Softconf START conference management system at https://www.softconf.com/g/acl-workshops2017/

The workshop proposals will be evaluated according to their originality and impact, as well as the quality of the organizing team and Programme Committee. In addition, to estimate the attendance of the different workshops, a new voting mechanism will be implemented, where attendees of ACL-affiliated events from the past 3-5 years will be able to vote on which workshops they would like to attend in 2017. (A representative prototype of the survey is shown here, but it subject to change: https://goo.gl/3cuZON) The overall diversity of the workshops will also be taken into account to ensure the conference program is varied and balanced. The workshop co-chairs will work together to assign workshops to the three conferences, taking into account the location preferences and technical constraints provided by the workshop proposers.

Organizers of accepted proposals will be responsible for publicizing and running the workshop, including reviewing submissions, producing the camera ready workshop proceedings, and organizing the meeting days. It is crucial that organizers commit to all deadlines. In particular, failure to produce the camera ready proceedings on time will lead to the exclusion of the workshop from the unified proceedings and author indexes. Workshop organizers cannot accept for publication papers that will be (or have been) published elsewhere, although they are free to set their own policies on simultaneous submission and review. Since the conferences will occur at different times, the timelines for the submission and reviewing of workshop papers, and the preparation of camera-ready copies, will be different for each conference. Suggested timelines for each of the conferences are given below. Workshop organizers should not deviate from this schedule unless absolutely necessary.
The ACL has a set of policies on workshops. You can find the ACL's general policies on workshops, the financial policy for workshops, and the financial policy for SIG workshops at:
http://aclweb.org/adminwiki/index.php?title=Conference_Handbook
TIMELINE FOR 2016 WORKSHOPS

Timeline:
  • Sep 30, 2016: Proposal Submission Deadline
  • Nov 1, 2016: Notification of Acceptance
Individual dates:

EACL:
  • Nov 8, 2016: First Call for Workshop Papers (*Note: this is one week following Notification)
  • Dec 9, 2016: Second Call for Workshop Papers
  • Jan 16, 2017: Workshop Paper Due Date
  • Feb 11, 2017: Notification of Acceptance
  • Feb 21, 2017: Camera-ready papers due
  • April 3-4, 2017: Workshop Dates
ACL:
  • TBA: First Call for Workshop Papers
  • TBA: Second Call for Workshop Papers
  • TBA: Workshop Paper Due Date
  • TBA: Notification of Acceptance
  • TBA: Camera-ready papers due
  • Aug 3-4, 2017: Workshop Dates

EMNLP:
  • TBA: First Call for Workshop Papers
  • TBA: Second Call for Workshop Papers
  • TBA: Workshop Paper Due Date
  • TBA: Notification of Acceptance
  • TBA: Camera-ready papers due
  • TBA: Workshop Dates
*** UPDATE REGARDING VENUES: If conference organizers wish to change their venue preference following the announcement of the location for EMNLP, they may do so by email to the workshop co-chairs at Esta dirección de correo electrónico está siendo protegida contra los robots de spam. Necesita tener JavaScript habilitado para poder verlo., even after the workshop proposal submission deadline. ***
WORKSHOP CO-CHAIRS

EACL:
  • Richard Johansson, University of Gothenburg and Chalmers University
  • Laura Rimell, University of Cambridge
ACL:
  • Jonathan Berant, Tel Aviv University
  • Wei Xu, Ohio State University
EMNLP:
  • Victoria Fossum, Google
  • Karl Moritz Hermann, DeepMind
For inquiries, send email to the workshop organizers at:
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